Monitoring – Funded Activity and Financial

We will bring a greater emphasis on the monitoring of the works that we fund. Monitoring will aim to meet two objectives.

The first would be to ensure that the work has the best opportunity to achieve what it intended to do and to provide the organisation an opportunity to use the process (and data generated) to take either corrective measures or strengthen some activities that have had better results and outcomes.

The second objective would be to compile and consolidate the learning that emerges from the implementation of the work. Such compilations by macro and meso level organisations would aim to create knowledge and also use the experiences to inform policy.

PHF has mechanisms in place for monitoring. Financial monitoring is done through the half yearly receipt of the financial statements. This system will be further strengthened to become a self assessment tool for the organisation. The audit process undertaken in the first year of the partnership which is a combination of ‘getting audited’ and ‘learning about financial systems’ will continue. Where necessary this process will be repeated.

Activity monitoring is done through occasional visits to the works by the consultants in charge and through narrative reports. The number of PHF visits to partners is a factor of the capabilities of the organisation, the complexity of the work and the concerns emerging from the report received.